How To Improve Written Communication Skills?


Hey guys! Today we will discuss how to improve written communication skills.

Have you ever faced the problem of written communication skills? Have you ever faced the situation when you made mistakes in writing professional emails, messages, and notices? Unfortunately, it happens with all of us. Just like improvement in Oral Communication helps our daily lives, written communication is very essential in day to day life too.

So how can we improve our writing skills? Read these easy tricks to get your answers.

1. Give Your Content A Structure

It’s fine if you are writing informally but when you are writing for professional reasons than you have to give your text a structure. Make sure the concept of your content should be clear. Don’t try to explain every piece of content as it makes the content very long.

2. Read Books As Much As You Can

Read the books of those writers which you admire a lot. Reading more books will provide you the treasure of ideas and vocabulary words. This can increase the quality of your content. So my suggestion is to read as much as you can.

3. Use Of Prepositions

Sometimes how we write content, we also think that way. It makes our writing conversational. Your main focus should be on prepositions. Prepositions are not difficult. If you learn them you will be able to make your content more clear.

4. Your Writing Should Be More Conversational

To make your content more conversational you should understand only one thing, We write only in the way we talk and think. So to make it conversational you have to write in the way you talk but in simpler sentences. It will be perfect when you end your sentences with prepositions.

Even if you are planning to put your content on the web, you would have to keep it fluid and conversational.

Also, you should know some basics of Search Engine Optimization. Content with SEO ranks high on SERP.

5. Keep Doing Practice

The best way to improve your written communication skills is to learn about weaknesses about your content and then focus on fixing them. The more you edit, proofread and write you will get better results.

6. Keep Transcribing Yourself

Record your voice on the phone. This trick will improve your writing communication skills. Transcribe every word of the recording. Try to give an amazing introduction. This process of transcribing will help you know what is important and what is not.

7. Read Your Content Loudly

Read your written text very loudly to check whether the flow of your content is smooth or not. After that, add some simple sentences whenever required. If you find a piece of content of low quality then you should rewrite it. My suggestion is to read your content loudly as it makes you understand your mistakes.

8. Show Your Work To A Good Editor

After writing your content you need to verify your work by someone else so that you can never repeat your mistakes. A person with good written skills can be anyone. He/she will tell you your writing mistakes.

9. Accept That Your First Draft Will Be Crap

Don’t be sad due to the failure of the first draft because it is always a messy one. So just be calm and learn from your mistakes which are committed in the first attempt. Unfortunately, our first attempt never becomes successful.

We hope you understand how to improve written communication skills? If you follow them carefully your written communication skills will improve within a month. On this note, it is worth mentioning that soft skills in combination with good written communication can work wonders?

By the way, what do you think – Are Soft Skills important?

Apply these tips and you will get results. Any questions? Just ask us in the comment!

For any Training requirement, drop an email at or call at 95.5511.5533


  1. Effective writing reduces distance between sender and receiver. Defining and describing in minimum to effective tone and speech is mandatory. Just as beautifully this article is being.


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