Let us first discuss – what is the importance of remote team meetings?
Remote team meetings give you a chance to gather the best skill in your team which helps you to maximize the output. Even when your employees are staying far away from each other it ensures the feeling of working together.
Hence there is an essential need for organizing a remote team meeting. since employees have to create their working atmosphere, these meetings should help them to stay motivated towards work.
Unfortunately many fail to do so because of proper planning and creating curiosity in employee’s minds.
Tips that may help you in achieving success in organizing a team meeting
1. Make it essential
Let us take an example, a student is never in need of a mentor during the regular study days but he will be in badly need of a teacher and a mentor when comes to exams why??? It’s simply because most of them start working before exams.
Similarly, make your employees work according to a plan. Organize task submission every week. When they start doing work they come across doubts and a need for suggestion and this can be achieved through a team meeting.create the need for a team meeting so that many people pay attention to it and receive whatever they want from it.
2. Let the plan be clear
Deciding a clear time to organize a meeting is very important. Don’t make any mandatory time this will not fetch the desired output of your meeting. Decide a time and ask for the convenience of everyone.
If employees are satisfied with their presence over there, they can have high focus. Declaring as per your norms makes them feel like they have no importance to their time.
Don’t expect again 100% convenient time for everyone, this will not be possible. Ensure that most of the people are convenient with the time and convince others to importance to organize the meeting at that time.
3. Give everyone a chance
One way interaction is always boring and decreases attention. Give everyone a chance to express their views in the meeting irrespective of their designation. This creates a curiosity in everyone to gain recognition in their team.
Moreover, this will also ensure to overcome hesitation in some employees who always step back to ask something. Inform them earlier so that they plan themselves what are the hurdles they are facing in the work and how can it be solved.
A two-way interaction motivates your employees that they have their team to help them when they are not able to handle the task alone.
4. Defining roles
A one-man army can not make things happen you have your team to leverage your time. Organizing many things alone is not an effective idea. Many of you might have watched Bahubali right?? It is one of the sensational hits. It is because there are so many characters who have their importance. Every role has its specialty.
When you start assigning a specific role to some employee they start feeling responsible. Assign a different task to a different employee and give them a chance to prove their efficiency. One may be assigned to convince the other employees regarding certain decisions.
One may be assigned to design the way the meeting is going to be organized etc. This will increase your employee’s self-respect. You just need to work to train them rather than making them robots to do work for the company.
Let your employees feel free and passionate about work. They will understand their duties with time. You must ensure that they are comfortable with you, their co-workers and work especially.
If not talk to them and make it right. Don’t pressurize them to attend a meeting, complete a task as required or some other. Have a belief with a positive thought and you will surely succeed in organizing remote efficient team meetings.
Hope this article helps!!!