Power BI – Desktop Vs Pro Vs Premium

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Power BI - Desktop Vs Pro Vs Premium

When we talk about data and business analytics, Power BI is the best option we go for. Over the last few years, with the great advancement in science and technology, Microsoft Power BI has proven to be the most effective method of creating reports, data analysis, and business analysis.

Well, most people often get confused among the different versions of it, Desktop (Free), pro, and the premium version. Fear Not! Here are some of the major differences mentioned-below, that will give the interested readers a fair idea about the Microsoft Power BI versions briefly.

Basis of DifferentiationDESKTOP (FREE) (Per User)PRO (Per User)PREMIUM (Per User)PREMIUM (Capacity)
STORAGE CAPACITYMaximum 10 GB per user10 GB per Pro user data storage limit100 TB100 TB
LICENSENAUser-based licenseUser-based licenseCapacity-based license
COSTFree$9.99/user/month$20/user/month, For an already existing Pro user, an additional $10/monthStarts at $4,995 a month
TrialNA60 Days60 DaysNo Trial
ON-PREMISES REPORTING THROUGH POWER BI REPORT SERVERNo such featureNo such featureNo such featurePower BI Report Server or on-premises available
CONNECT TO 70+ DATA SOURCESYYYY
PUBLISH TO WEBYYYY
PEER TO PEER SHARINGNYYY
EXPORT TO POWERPOINTNYYY
EXPORT TO PDFYYYY
Power BI APP AVAILABLITYYYYY
ANALYZE IN EXCELNYYY
SHARING REPORTS OR DASHBOARDSCan’t share directly from Power BI Desktop. Free users can publish reports in Power BI services & use publish to web option to give view access to their stakeholdersTo share the reports inside or outside the organization, need a Power BI Pro license. Recipients also need Power BI Pro licenses, unless the content is in a Premium capacity.The reports can be shared with free licensed users as well.The reports can be shared with free licensed users as well.
RESHARING OF REPORTS/ DASHBOARDSNoIf we let coworkers reshare, they can do so from the Power BI service and the mobile apps, or forward the email invitation to others in your organization. The invitation expires after one month. People outside your organization can’t reshare.If we let coworkers reshare, they can do so from the Power BI service and the mobile apps, or forward the email invitation to others in your organization. The invitation expires after one month. People outside your organization can’t reshare.If we let coworkers reshare, they can do so from the Power BI service and the mobile apps, or forward the email invitation to others in your organization. The invitation expires after one month. People outside your organization can’t reshare.
EMBEDDED REPORTS (In mail, On Website)NoYesYesYes
LICENSE NEEDEd TO VIEW SHARED REPORTSFree users can view reports shared by premium users but not by pro usersIn pro, both creator & reader need a pro licensePower BI Free (Viewer) licenses – Users that only need to view and interact with reports no longer need to purchase a Power BI Pro user licensePower BI Free (Viewer) licenses – Users that only need to view and interact with reports no longer need to purchase a Power BI Pro user license
MAXIMUM NUMBER OF AUTOMATIC REFRESHES PER DAY884848
CLOUD SERVICEYYYY
DATA SECURITY AND ENCRYPTIONYYYY
ACCESS TO A LIBRARY OF POWER BI VISUALSYYYY
ASK QUESTIONS ABOUT DATA TO GET IMMEDIATE ANSWERSYYYY
SUBSCRIBE TO REPORTS FOR NOTIFICATIONS ABOUT CHANGESNYYY
MAXIMUM SIZE OF INDIVIDUAL DATASET1 GB1 GB10 GB10 GB
MINIMUM TIME BETWEEN REFRESHES30 mins30 mins1 min1 min
PUBLISH AND CONSUME PAGINATED REPORTS IN POWER BI (RDL Technology)NNYY
ACCESS TO OTHER WORKSPACENYYY
MODEL SIZE LIMIT1 GB1 GB100 GB400 GB
MULTI-GEO SUPPORTNNNY
UNLIMITED DISTRIBUTIONNNNY

 

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A learner, dreamer, passionate for modern technology (Analytics tool, WordPress, Visuals). More than a decade of experience in S&P Global but the equivalent experience gained in a few years with the startup. Heading new initiatives at Edu4Sure but wearing multiple hats (Content, Visuals, Video & Development). Trained more than 2000 professionals in the last 2 years on various skills (Analytics, Content, WordPress, Finance, Entrepreneurship, etc). Last but the most important - mother of an awesome kid!

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